About Samer Khouzami Cosmetics

Location: Beirut, Lebanon

Company: Samer Khouzami Cosmetics (SKC)

Samer Khouzami Cosmetics is a premium beauty brand built oncreativity, innovation and operational excellence. As the company continues to expand across international markets, we are looking for an exceptional individual to work directly alongside the Founder & CEO, ensuring the business operates with efficiency, organization and strategic focus.

This is not a traditional Personal Assistant role.

We are looking for someone who is highly organized, proactive,
resourceful and capable of becoming a trusted extension of the CEO's
office. The ideal candidate will combine executive support with project
coordination, operational follow-up and strategic execution, helping
transform ideas into action while ensuring priorities move forward
seamlessly across the organization.

Position Overview

The Executive Personal Assistant to the Founder & CEO serves as a trusted operational partner, providing high-level executive support while coordinating strategic initiatives across the business.

This role extends well beyond calendar management and administrative duties. It requires exceptional organizational skills, business awareness, emotional intelligence and the ability to anticipate needs before they arise. The successful candidate will act as the central coordination point between the CEO and internal teams, ensuring accountability, execution and operational excellence.

Absolute discretion, professionalism and confidentiality are essential.

Key Responsibilities

Executive Support

• Manage the CEO's calendar, meetings, appointments and daily priorities.
  
• Coordinate domestic and international travel arrangements, accommodations and itineraries.
  
• Organize executive meetings, prepare agendas and ensure all supporting materials are available.
  
• Manage confidential correspondence, documents and executive communications.
  
• Screen, prioritize and coordinate incoming requests and communications.
  
• Prepare reports, presentations and executive documentation.

Strategic Coordination & Execution

• Assist the CEO in planning and executing strategic initiatives.
  
• Translate executive priorities into actionable plans and coordinate follow-up across departments.
  
• Monitor project timelines and ensure deadlines are consistently met.
  
• Track progress on key initiatives and proactively identify delays or obstacles.
  
• Prepare executive summaries, status reports and business updates for review.

Cross-Functional Coordination

• Act as the primary coordination point between the CEO and all departments.
  
• Follow up with department heads on deliverables, commitments and action plans.
  
• Ensure company-wide communication remains clear, structured and aligned.
  
• Coordinate internal meetings and maintain accountability for agreed actions.
  
• Support cross-functional collaboration to improve operational efficiency.

Project Management

Coordinate and support projects including:

• Product launches
  
• Marketing campaigns
  
• International expansion initiatives
  
• Retail and distributor partnerships
  
• Executive presentations
  
• Company events
  
• AI implementation projects
  
• Business development initiatives
  
• Special projects assigned by the CEO

Business Operations Support

• Assist in developing systems that improve operational efficiency.
  
• Maintain executive dashboards, trackers and project management tools.
  
• Organize and manage company documentation and confidential records.
  
• Support process improvements across departments where required.
  
• Ensure projects remain organized, prioritized and properly documented.

Executive Communication

• Draft professional correspondence, presentations and business documents.
  
• Prepare meeting minutes and ensure timely follow-up on all action items.
  
• Coordinate communications with external partners, suppliers and stakeholders.
  
• Support the CEO in preparing for meetings, negotiations and presentations.

Success Measures (First 12 Months)

The successful candidate will:

• Become a trusted operational extension of the Founder & CEO.
  
• Improve organization, communication and execution across departments.
  
• Significantly reduce the CEO's administrative workload.
  
• Increase accountability and follow through on company initiatives.
  
• Ensure projects are delivered on time through structured coordination.
  
• Create systems that improve productivity and operational efficiency.
  
• Allow the CEO to dedicate more time to strategy, innovation, partnerships and business growth.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, Marketing or a related field.
  
• Minimum 3–5 years of experience supporting senior executives, founders or leadership teams.
  
• Experience in project coordination, executive support or operations is highly preferred.
  
• Exceptional organizational and time management skills.
  
• Excellent written and verbal communication skills in English and Arabic.
  
• Advanced proficiency in Microsoft Office, Google Workspace and AI productivity tools.
  
• Experience using project management platforms is an advantage.
  
• Ability to multitask while maintaining exceptional attention to detail.

Skills & Competencies

• Outstanding organizational skills
  
• Strong business awareness
  
• Excellent communication and interpersonal skills
  
• High emotional intelligence
  
• Exceptional follow-up and accountability
  
• Strategic thinking with operational execution
  
• Critical thinking and problem-solving
  
• Absolute confidentiality and professionalism
  
• Ability to prioritize under pressure
  
• Strong initiative and ownership mentality
  
• Adaptability within a fast-paced environment

Who You Are

We're looking for someone who naturally stays one step ahead.

Someone who anticipates challenges before they become problems, enjoys bringing structure to complexity and thrives in a fast-moving entrepreneurial environment.

You are proactive rather than reactive.

You communicate with confidence and professionalism.

You are highly dependable, organized and capable of managing multiple priorities without losing attention to detail.

You understand that supporting a CEO is not simply about managing a calendar—it's about protecting time, driving execution and helping the business move forward.

Most importantly, you're someone who enjoys building, improving and growing alongside an ambitious international beauty brand.

Why Join Samer Khouzami Cosmetics

Joining Samer Khouzami Cosmetics means becoming part of a growing international beauty brand driven by creativity, innovation and excellence.

Working directly with the Founder & CEO, you'll gain unique exposure to strategic decision-making, international business development, brand building and executive leadership.

This role offers an exceptional opportunity for someone who is ambitious, eager to learn and looking to build a long-term career while contributing to the next stage of the company's growth.